Wedding Planner vs. Wedding Coordinator: What’s the Difference?
- Raynae Motion Pictures
- May 2
- 2 min read
When couples start planning their wedding, one of the most common questions is: “Do I need a wedding planner or a wedding coordinator?”
The titles sound similar—but the roles are actually quite different. Both professionals are incredibly valuable, but they step in at different stages of your wedding journey.
Here’s a breakdown to help you choose the right one for your needs.
Wedding Planner: Your Start-to-Finish Planning Partner
A wedding planner is like your wedding architect. They work with you from the very beginning—sometimes even before you've picked a date or venue.
What They Do:
Help create your wedding vision and theme
Manage your budget
Research and book vendors
Create your overall planning timeline
Attend meetings and walk-throughs
Help with RSVP tracking, seating charts, and design logistics
Provide support and guidance during the full planning process
Ideal For:
Couples who have busy schedules, feel overwhelmed by the planning process, or are planning a large or complex event.
🗣️ “Our planner kept everything on track from day one—budget, colors, venue choices. It was like having a calm, experienced friend by our side the whole time.”— Natalie & Chris, Hartford, CT
Wedding Coordinator: Your Day-of Execution Expert
A wedding coordinator typically steps in closer to your wedding—usually about 4–8 weeks out. Their job is to bring everything together and make sure your plans are flawlessly executed.
What They Do:
Review vendor contracts and your timeline
Confirm logistics with your vendors
Create and manage your detailed wedding day timeline
Oversee the rehearsal
Coordinate the ceremony and reception flow
Troubleshoot issues day-of
Be the go-to person so you (and your family!) can relax
Ideal For:
Couples who’ve done most of the planning themselves but want a professional to take over in the final stretch and ensure everything goes off without a hitch.
Here’s a Quick Comparison Chart:
When They Step In | From the beginning | 1–2 months before your wedding |
Focus | Full planning process | Day-of logistics and vendor coordination |
Support Level | High (start to finish) | Medium (final stretch + day-of) |
Best For | Busy couples, destination weddings, or complex events | DIY couples who want stress-free execution |
Can I Have Both?
Absolutely! Many couples work with a planner from the start and also have them coordinate the big day; or hire a planner for the bulk of the work and a coordinator just for the execution.
Some vendors (especially planning firms) offer hybrid packages that include both roles.
Final Thoughts from Behind the Lens 🎥
As a wedding videographer, I’ve worked weddings with no coordinator… and weddings with a seasoned pro handling every moment. Trust me—having one or both of these professionals changes everything.
Your timeline flows smoother, your vendors work better together, and you get more time to enjoy the moments that matter.
Not Sure Who You Need?
If you're not sure which role is right for your wedding, reach out! I’ve worked with amazing planners and coordinators throughout New England and would be happy to recommend someone who fits your vibe, needs, and budget.
💬 Get in touch here and let’s chat about making your day stress-free and beautiful from start to finish.
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